Please read the following terms and conditions of hire and how we’d like you to care for our music sets.
Further charges may be incurred if these requirements are not adhered to – see ‘charges’.
Ordering a set
A set can be ordered using our on-line ordering service. We require at least 14 days’ notice for requests.
Delivery
Your sets will be delivered by post or courier to arrive in time for your hire start date or despatched on confirmation of hire booking whichever applies.
Care of copies
You are asked to make no permanent markings on scores.
If markings are unavoidable, they should be made lightly with a soft pencil and erased before returning the set.
Please do not alter the scores by adding numbering labels or affixing extra bars of music.
Do not use sticky tape or paperclips as this damages the paper.
The representative of the hirer who placed the hire order is responsible for care of the set and the payment of any charges incurred as a result of improper care.
Returning sets
When you return a set, we require you to:
• remove any pencil markings
• ensure scores are returned in the same condition in which they were received, excepting minor handling wear and tear
• return sets in secure packaging
• return your set by the due return date to: The Librarian, The Winkleigh Singers, 4 Pitt Court, Nymet Rowland, Crediton EX17 6AN.
Missing, lost or damaged scores
When your set is returned:
• if a set is found to have been returned incomplete, we will contact the hirer as soon as possible and allow one month for the missing part to be returned
• if missing parts are not returned after one month, the hirer will be required to provide replacements
• replacement parts must be new, clean and of exactly the same edition as the set.
Should items get lost or damaged in the hirer’s care:
• a full replacement cost will apply to any lost or damaged items
• the hirer may replace the score themselves with a new copy, clean and of exactly the same edition as the set.
• in addition to the replacement cost an administration fee of £10 per set may also be charged
Charges
Charges outside of booking fees are payable by hirers for a number of reasons:
Carriage to the hirer will be charged at the time of order.
Damaged or replacement parts: parts will be required to be replaced at the hirer’s expense, a £10 administration fee may be incurred.
Markings: pencil marks that remain will be charged at £10 per set for removal.
Extension of hire will be charged on a monthly basis pro rata.
Late return: if sets are returned after the due date the hirer will be charged additional month(s) pro rata until set is returned.
Copyright
Hirers must abide by the Copyright Act 1988 and the Music Publishers’ Association Guidelines with regard to restrictions on photocopying works in copyright.
Unauthorised photocopying of scores contravenes copyright law and such copies will not be accepted as replacements and will be destroyed.
If you wish to hire a part set or need any further information, please contact our librarian.